eMars

Issue Vol19 Iss8


Automation is the answer

The eMars electronic certified payroll system gives construction companies peace of mind, knowing their payroll is accurate, securely encrypted and compliant to the Davis-Bacon Act

They were used by just about everybody, crowding the streets of New York City.

Foul odors and accidents were commonplace.

Pollution was at an all-time high.

Cars then arrived. Pollution was documented to be a lot less than the popular horse. Cars were faster. Multiple people could use the same car.

“If I buy something, I first have to go see it and touch it,” was the mantra of most people who purchased consumer products. Then on July 5, 1994 the juggernaut of retailers was born. You, a relative or a friend buys from them on a regular basis.

Change is inevitable.

Some cars steer without touching the wheel and park themselves.

Computers fit in our pocket.

Mid-American Conference schools beat Big 10 schools in basketball and football.

For most people, change is… difficult. Very difficult.

Change usually comes with perceived risk. Avoiding of pain. Adapting to the unknown. Uneasiness. Fear of lost time and money.

The upside of change is improvement. Huge improvement.

However, many construction companies still manually prepare their payroll with a writing instrument and paper – just as it was done 200 years ago.

Mistakes were prevalent then as they are now.

What if changing from manual preparation of your payroll – no matter how big – to automated certified payroll, came with:

  • No risk
  • No pain
  • 80% saving of time and money
  • Total compliance with the Davis Bacon Act
  • No compliance errors for 77,000+ clients
  • 24 hour customer service
  • 8 minute Friday payroll
  • Inexpensive price

Are you still doing your payroll manually?
Errorrrrrrrrrrrrrrrrrs happen.

Based on a study of 100,000 payrolls, at least 20% of construction company payrolls will contain one or more errors, when audits rely on human review.

A proven web based certified payroll system by eMars has had “0” errors for all users since its inception 15 years ago.

The system was designed with considerable input from the Department of Labor, agencies and contractors. Compliant Client’s 77,000+ clients have not had any random Department of Labor audits for the past three years. The Department of Labor’s Chief of Compliance stated that “…your system already has completed the first level of an audit…”

The United States Army Corps of Engineers has mandated that electronic certified payrolls are a ‘must’ for most districts.

Why?

They don’t want construction companies or their sub-contractors having errors in their payroll.

Errors lead to…
Angry employees.
Large fines.
Jail time.
Going out of business

Compliance difficulties don’t go away with ‘I’m sorry’.

The Davis Bacon Act, passed by congress in 1931, requires private contractors to pay ‘prevailing wages’ to employees on all federally funded construction projects over $2,000. Stiff fines, debarment and jail time can result if payroll checks are not in compliance. There are 30+ compliance regulations that must be adhered to for every check. eMars and Compliant Client take care of all the compliance issues, guidelines and mandates of the Davis Bacon and Related Acts and many state variations.

The Compliant Client system by eMars is your answer for worry free –time saving compliant payroll. The system is easy to install and use. It provides immediate, concurrent, real time visibility of all payroll records of the sub, prime, plus – the owner agency. All screens are printable. Every submitted payroll is audited, on line and in real time, against the wage determination and all 30 causes that are in support of Davis – Bacon and Related Acts. The results of these comparisons to the provisions set forth in the act are immediately reported, allowing corrections to be made promptly.

Compliant Client requires a PC and less than 60 minutes of training. Complete implementation takes less than one day after loading the wage determination. Compared to paper and pencil preparation, the eMars system represents an 80% productivity improvement, plus instant recognition of payroll errors that prompt the user how to solve the problems and guarantee compliance. The system interacts with other computer based interfaces.

The system was designed with considerable input from the Department of Labor, agencies and contractors. Compliant Client’s 77,000+ clients have not had any random Department of Labor audits for the past three years. The Department of Labor’s Chief of Compliance stated that “…your system already has completed the first level of an audit..”

Compliant Client also encrypts at rest data, giving another layer of security for this sensitive data, disallowing use of the information.

What happens to typical at rest data in most computers?

For many organizations, private at rest data is only protected by the user name and code to get into the computer.

The primary purpose of encryption is to protect the confidentiality of digital data stored on computer systems or transmitted via the internet or other computer networks. Modern encryption algorithms play a vital role in the security assurance of IT systems and communications. They can provide not only confidentiality, but also the following key elements of security:

  1. Authentication: the origin of a message can be verified.
  2. Integrity: proof that the contents of a message have not been changed since it was sent.
  3. Non-repudiation: the sender of a message cannot deny sending the message.

“Security and peace of mind for our clients is our major concern,” says Woody Chamberlain, President of eMars Incorporated, the company that offers Compliant Client. From routine payroll reviews to the complicated tracking of certified apprentices and calculation of restitution, Compliant Client ensures that at rest payroll data is encrypted, remains error free and follows Davis Bacon and Other Related Acts.

“eMars encrypts sensitive at rest data”, continued Mr. Chamberlain.

“We handle, save and encrypt hundreds of thousands of bits of information for our clients. Their workers privacy and sanctity cannot be compromised,” says Mr. Chamberlain.

Changing to a web based worry free certified payroll is now an option.

Contact eMars at 480-595-0466 for a no obligation discovery phone call, or by email: Woody.Chamberlain@Emarsinc.com

Please visit Emarsinc.com


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